Forms

With the exception of the Inquiry Form, all forms require Adobe Acrobat Reader software to open, read, complete, and print. Acrobat Reader can be downloaded free at www.adobe.com/products/acrobat/readstep2.html. 

General Information

Inquiry Form

If you'd like more information about our program, are interested in possibly being an exchange student or hosting a student in your home, complete this form and submit it. Someone from our committee will get back in touch with you promptly.

Long Term Brochure

View a copy of Rotary International's brochure on the Long Term Youth Exchange program

Short Term Brochure

View a copy of Rotary International's brochure on the Short Term Youth Exchange program.

Application Forms for Outbound Candidates

Long Term Application

Students from within Florida (or Grand Bahama Island) must use this form to apply for the year-long exchange program. Use Adobe Acrobat Reader software to open, complete, and print the form (you'll be able to save your work with Adobe Reader Version 8 or newer).

Please read the Applicant Intro page BEFORE you down load and fill out the application below.  

APPLICATION FORMS FOR 2013-14

District 6890 – Applications must be postmarked by October 26, 2012 – Download

District 6930 – Applications must be received by November 5, 2012  – Download

District 6940 – Applications must be received by November 5, 2012  – Download

District 6950 – Applications must be received by November 2, 2012 – Download

District 6960 – Applications must be received by November 5, 2012 – Download

District 6970 – Applications must be received by November 1, 2012  – Download

District 6980 –  Deadline TBA (check with your districts RYE chair) – Download

District 6990 –  Applications must be received by October 15, 2012 – Download

Short Term Application

Students should use this form if applying for the short-term (summer) exchange program. Use Adobe Acrobat Reader software to open, complete, and print the form. Instructions are included. NOTE: Short-term exchanges are not arranged or managed by the Rotary Youth Exchange Florida Multi-District organization, but rather by the individual member districts. Contact your local district Youth Exchange Chairperson to determine if the Short-term program is offered in your area, and, if so, the requirements, deadlines, and procedures that you must follow.

Forms for Outbound Students

Forms for Inbound Students

Travel Authorization

Inbound students coming to Florida must bring or mail this form, signed by their natural parents, to authorize their travel while here on exchange.

RYE Florida Rules and Regulations

All inbound students are required to submit this form, signed by the student and his/her parents, before the beginning of the exchange. Please read carefully the rules that are specific to our program, as you will be expected to abide by them.

Certificate of Immunization

This form must be completed and signed by a doctor in the home country, to provide a complete list of the student's immunizations in a format that will meet Florida school standards. Even if the original YE application had some or all of this information, this form is required.

Visa Instructions for Inbound Students

This document provides detailed information on the procedures to be followed by long-term inbound students in order to obtain their J-1 student visas.

US Entry Procedures

This document contains information and advice from the US Government on what inbound exchange students should expect upon arrival at a US airport.

Department of State Welcome Brochure

This publication provides important information for inbound exchange students, and serves as a reference before and during the exchange year.

Department of State Letter to Inbound Students

All inbound students should read this letter from the US Department of State, as it contains important information for them.

Host Family Change Report

Inbound students are required to submit this form when they change host families. It must be filed within 5 days AFTER of the date of the move.

Quarterly Report Form

All inbound students are required to complete and submit this form on October 15, January 15, and April 15, to provide RYE-Florida and the host district with a record of the exchange.

Inbound Travel Request

Any inbound student who wishes to travel outside the district for more than 24 hours is required to complete and submit this form to request district approval of the trip. Travel plans should not be confirmed until district approval is granted.

If an inbound student has got the approval to travel with his/her host family OUTSIDE the USA (e.g. on a cruise), bring the following documentation in order to re-enter;

1. Passport with visa
2. SEVIS Form DS-2019
3. I-94 (small white paper the size of the passport)
4. Rotary ID and insurance card.

Sexual Abuse Response Policy and Procedures
If you are sexually or physically abused or harassed or are accused of sexually or physically abusing or harassing another person, you should follow these procedures.

District 6890

District 6930

District 6940

District 6950

District 6960

District 6970

District 6980

District 6990

Host Family Forms and Documents

Host Family Application

All host families are required to complete this form and submit it to the host Rotary Club and to RYE-Florida. This is a requirement of the US Department of State for all exchange programs.

Department of State Letter to Host Families

All host families should read this letter from the US Department of State, as it contains important information for them.

First Night Questions

Students and host families both can benefit by reviewing this list of First Night Questions, provided here in several different languages.

Other Forms and Documents