Forms

With the exception of the Inquiry Form, all forms require Adobe Acrobat Reader software to open, read, complete, and print. Acrobat Reader can be downloaded free at www.adobe.com/products/acrobat/readstep2.html. 

General Information

Inquiry Form

If you'd like more information about our program, are interested in possibly being an exchange student or hosting a student in your home, complete this form and submit it. Someone from our committee will get back in touch with you promptly.

Long Term Brochure

View a copy of Rotary International's brochure on the Long Term Youth Exchange program

Short Term Brochure

View a copy of Rotary International's brochure on the Short Term Youth Exchange program.

Application Forms for Outbound Candidates

Long Term Application

Students from within Florida (or Grand Bahama Island) must use this form to apply for the year-long exchange program. Use Adobe Acrobat Reader software to open, complete, and print the form (you'll be able to save your work with Adobe Reader Version 8).

Note: The application deadline for 2008-09 exchanges has passed. If you are interested in applying for the 2009-10 academic year, please come back to this page in August 2008 for updated application forms and instructions.

Instructions are included. Be sure to use the correct form for the Rotary district in which you live. Click here to verify the district, then select from the following district-specific application forms:

Short Term Application

Students should use this form if applying for the short-term (summer) exchange program. Use Adobe Acrobat Reader software to open, complete, and print the form. Instructions are included. NOTE: Short-term exchanges are not arranged or managed by the Rotary Youth Exchange Florida Multi-District organization, but rather by the individual member districts. Contact your local district Youth Exchange Chairperson to determine if the Short-term program is offered in your area, and, if so, the requirements, deadlines, and procedures that you must follow.

Forms for Inbound Students

Inbound students coming to Florida should use this link for online enrollment in the mandatory health, accident, and liability insurance. Click on "Enroll Online" in the left-side menu. Note that Annual Insurance Plan B and Personal Liability coverage are required. Insurance applications and payment must be submitted before visa documents will be released. In addition to the application, you can review the policy information here, or view unofficial translations in French, German, Italian, Portuguese, or Spanish.

Travel Arrangement Form

All inbound students are required to complete and submit this form prior to arrival, to provide the details of their flights. 

Travel Authorization

Inbound students coming to Florida must bring or mail this form, signed by their natural parents, to authorize their travel while here on exchange.

RYE Florida Rules and Regulations

All inbound students are required to submit this form, signed by the student and his/her parents, before the beginning of the exchange. Please read carefully the rules that are specific to our program, as you will be expected to abide by them.

Visa Instructions for Inbound Students

This document provides detailed information on the procedures to be followed by long-term inbound students in order to obtain their J-1 student visas.

US Entry Procedures

This document contains information and advice from the US Government on what inbound exchange students should expect upon arrival at a US airport.

Department of State Welcome Brochure

This publication provides important information for inbound exchange students, and serves as a reference before and during the exchange year.

Host Family Change Report

Inbound students are required to submit this form when they change host families. It must be filed within 5 days of the date of the move.

Inbound Travel Request

Any inbound student who wishes to travel outside the district for more than 24 hours is required to complete and submit this form to request district approval of the trip. Travel plans should not be confirmed until district approval is granted.

Quarterly Report Form

All inbound students are required to complete and submit this form on October 15, January 15, and April 15, to provide RYE-Florida and the host district with a record of the exchange.

Other Forms and Documents

Host Family Application

All host families are required to complete this form and submit it to the host Rotary Club and to RYE-Florida. This is a requirement of the US Department of State for all exchange programs.

Quarterly Report Form

Both inbound and outbound students are required to complete and submit this form on October 15, January 15, and April 15, to provide RYE-Florida and the sponsor/host district with a record of the exchange.

First Night Questions

Students and host families both can benefit by reviewing this list of First Night Questions, provided here in several different languages.